Privacy Policy

Last Updated: January 2026

1. Introduction

Women's Empowerment Day ("we", "our", or "us") is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website womensempowermentday.com or interact with our services.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the EU General Data Protection Regulation (GDPR) where applicable.

2. Data Controller

The data controller responsible for your personal data is:

For any data protection queries or to exercise your rights, please contact us using the details above.

3. What Personal Data We Collect

We collect the following categories of personal data:

3.1 Information You Provide Directly

When you register via our "Take Part" form, we collect:

• Identity Data: First name, last name
• Contact Data: Email address, phone number (optional)
• Participation Data: Type of participation (participant, school owner, sponsor), academy name (if applicable), country
• Communication Data: Any message you send us, newsletter preferences

3.2 Information Collected Automatically

When you visit our website, we may collect:

• Technical Data: IP address, browser type and version, device type, operating system
• Usage Data: Pages visited, time spent on pages, referring website
• Cookie Data: See our Cookie Policy for details

3.3 Third-Party Data

If you interact with embedded content (such as YouTube videos), those third parties may collect data about you subject to their own privacy policies.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

Purpose	Legal Basis (GDPR Article 6)
To register you for Women's Empowerment Day events	Performance of a contract / Consent
To communicate with you about your registration	Performance of a contract / Legitimate interest
To send you newsletters and updates (if opted in)	Consent
To list your school on our participating schools page	Consent / Legitimate interest
To improve our website and services	Legitimate interest
To comply with legal obligations	Legal obligation

5. Data Sharing and Third Parties

We may share your personal data with the following categories of recipients:

5.1 Service Providers

• Netlify Inc. (USA) - Website hosting and form processing. Data is processed under Standard Contractual Clauses (SCCs) for international transfers. Netlify Privacy Policy

5.2 Third-Party Content Providers

Our website may embed content from third parties. These providers may collect data when you interact with their content:

• YouTube (Google LLC) - Video embeds. Only loaded with your consent. Google Privacy Policy

5.3 Partners and Affiliates

• Jiu-Jitsu Global Federation (JJGF) - We may share registration data with JJGF for coordinating the world record attempt
• Participating Schools - We may share your contact details with the school you register to attend

We will never sell your personal data to third parties.

6. International Data Transfers

Your personal data may be transferred to, and processed in, countries outside the UK and European Economic Area (EEA), including the United States (via Netlify).

Where we transfer data outside the UK/EEA, we ensure appropriate safeguards are in place:

• Standard Contractual Clauses (SCCs) approved by the European Commission
• Data Processing Agreements with our service providers

7. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected:

Data Type	Retention Period
Event registration data	3 years after the event
Newsletter subscription data	Until you unsubscribe + 30 days
School listing data	Until you request removal
Cookie consent preferences	12 months (then re-consent required)

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

How to Exercise Your Rights

To exercise any of these rights, please contact us at:

• Email: wedjiujitsu@gmail.com
• Phone: (+44) 7432 568576

We will respond to your request within one month. If your request is complex, we may extend this by a further two months, but we will inform you within the first month.

There is no fee for exercising your rights, unless requests are manifestly unfounded or excessive.

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

• HTTPS encryption for all data in transit
• Secure hosting with Netlify (SOC 2 Type II certified)
• Access controls limiting who can access personal data
• Regular security reviews of our website and processes

10. Children's Privacy

Our services are not directed at children under 16 years of age. We do not knowingly collect personal data from children under 16. If you believe we have collected data from a child under 16, please contact us immediately and we will delete the data.

11. Cookies

We use cookies and similar technologies on our website. For detailed information about the cookies we use, please see our Cookie Policy.

12. Links to Other Websites

Our website contains links to external websites (participating schools, social media, partners). We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website. The "Last Updated" date at the top indicates when the policy was last revised.

14. Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with a supervisory authority:

However, we would appreciate the opportunity to address your concerns before you contact the ICO, so please contact us first.

15. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: